Board meeting began at 6:05pm.
Board members attending: Dan, Kevin, Raymond, Dale, Alan, Marsha and Rudy.
Not attending: Randy
Guest: Corey Cohen
1. 2009 calendar (Kevin/Dan): Copy of calendar distributed, Dale will add items to website calendar and Dan will deliver a better date for Spring Fling. Also changing Firecracker Century to July 3rd due to the 4th being on a Sunday.
2. Dan: shared preliminary agenda items to discuss at upcoming board/general meetings
3. By-laws (Rudy/Dale): proposed changes to by-laws & determine if we should vote on each or as group. Membership rate discussion- a single rate was proposed to be used for individual, family, senior and your memberships and passed unanimously. Also Dale recommended deletion of Art. 13 about club emblem. Final changes to be made to bylaws and distributed one week before mass vote so all can read and vote knowledgably.
4. Rodeo (Rudy): Recruiting Core Planners (Kevin volunteered) and 30-40 volunteers to man the rodeo. Corey will support with bike inspections.
5. Weed whacker / mountain bike proposal (Corey) Unable to attain needed information, will table this until more info is provided.
6. not on member agenda below: insurance – need for members to sign waiver? Kevin will gather info and get input from outside sources.
7. not on member agenda below: 2010 budget: expected income……..expected expenses Alan will prepare a small financial statement to present at next meeting.
8. Any other items (only if time permits) Location of February meeting cannot be library due to President's Day. Dan will contact Randy for good ideas.
9. Adjourned approximately 7:10pm
Member meeting 7pm:
Meeting began approximately 7:15 pm.
1) Introductions around the room
2) Announcements (Dan)
a) Member meetings will generally be 3rd Monday of each month. Previously, meetings were the Monday prior to the 25th of the month.
b) Member meeting minutes should be posted within a week after meeting on Pedaler website (Marsha creates minutes, minutes reviewed, Dale posts on website)
3) Treasury report (Kevin): balance, expenditures in excess of $100, etc. Kevin deferred to Alan. Current balance is $2914.15 with 1 un-cleared check for $90, total is $2825. In recent year, club has been gaining about $400 annually. Early spring remainder of dues should be collected, only sitting at 65% now. Mike asked what our larger expenses are and they include the On the Rock matching grant, Spring Fling and purchase of Street Smart books.
4) Mountain bike report: Corey subbed for Randy, upcoming events in Stillwater.
5) Road bike report (Alan): recruiting more participation from ride leaders, route information soon to be on-line to make the tasks easier on all. Kevin and Keith anticipate an Adventure gravel ride of 120 miles this Friday if any would like to join them.
6) Web/newsletter update (Dale) stated there is no current newsletter editor and asks for volunteers. Articles are needed, in the past there were Pedaler Profiles, President's page. Keith suggested everyone who has ever ridden in Freewheel to write a story about their experience to be published and distributed at the March meeting. Dan recommended that Dale draw up a list of requirements to be met in order to expedite the printing of a future newsletter. That will determine interest level. Also exploring whether there is a need for newsletter with availability of web page and links to face book where cyclists can post photos to share also.
7) Barbara stated that Lori would like to get a Newcomer's Ride organized and active, that she and Karolena are going to help with the rides and additional assistance is desired.
8) Safety (Rudy) covered the benefits of athletes wearing personal ID. He recommended purchase of a Road ID for $12-25 which can be ordered in the form of a bracelet, dog tag or shoe ID and affords 7 lines of pertinent info such as emergency contact, health risks, allergies or blood type. There is a link on the Pedalers website for this.
9) Old business
a) January – none
10) New business.
a) FreeWheel (Keith): Discussion about upcoming Freewheel meetings and dates. The club goal is 40 attending 2010 Freewheel. Cost is $125 if registered by 5/1. Keith and Dale will attend meeting this week and learn the proposed route for this year's event. Kevin and Keith plan to ride to Hugo before the event begins.
b) Rodeo: Rudy announced rodeo dates of May 1st with rain date of May 8th, explained in detail the efforts and goals of the Rodeo and asks for volunteers to help.
c) Members voted to approve purchase of 240 additional “Street Smart” booklets for approximately $240 plus ~$25 shipping & handling.
d) 2009 calendar (Kevin/Dan) shared with members and announced that it will be added to Pedalers website and corrections as mentioned in Board Meeting notes.
e) Preliminary agenda items to discuss at upcoming board/general meetings (Dan) including changes to bylaws which will be posted to website one week before the next meeting for a 2/3 vote to approve. Rudy and Dale will make the proposal and post it.
f) Next meeting is February 15th, President's day, and will not be at the library.
g) New Year's Day ride was published in Sunday's paper. Thanks to Rudy for making this happen.
11) Adjourned approximately 8:00pm as Neal and Norm motioned and seconded adjournment of meeting.
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